What's on This Page
What's Included
- PO number, date, and delivery date fields
- Supplier and payment terms section
- Line-item table with automatic totals
- Notes field for delivery instructions
Who This Template Is For
- A business placing purchase orders without a consistent documented format
- A team where more than one person places orders and needs a shared standard
- Anyone who wants a professional PO to send today, not build from scratch
How to Use This Template
- Add your business details. Fill this in once, it stays for every future order.
- Enter supplier and terms. Update these fields for each new purchase order.
- List line items. Add quantity and unit price per item.
- Send once totals confirm. Subtotal, tax, and total calculate automatically before it goes out.
Filling this in by hand every month? CircularGuru Business Suite keeps these numbers live automatically. Start Free →
More Free Templates
See all 8 templates on the Resources page.
FAQ
Do the totals calculate automatically?
Yes, the line-item table includes built-in subtotal, tax, and total formulas rather than requiring manual addition.
Is a documented PO process really necessary for a small business?
Yes, even a simple documented process prevents most of the common purchasing disputes covered in Purchase Order Guide.
Can this template be used with more than one supplier?
Yes, it's a reusable template, not tied to a specific supplier, so it can be filled out fresh for every order.
Related Guides
- Purchase Order Guide. the guide this template pairs with
- Inventory Management Guide. the mistakes this template helps you avoid
- Financial KPIs Every Business Should Track. the numbers this template feeds into